Contents Basic Information How to Attend to a Meeting How to Leave a Meeting User Interaction Inviting Users Using the Chat Board Live Interface View Attendee List Sending Private Messages How to Use Private Chat Whiteboard functionality Tools Box Vector Tools Stamp Tools Text Tool Miscellaneous Tools Whiteboard Document Tools Whiteboard Background File Browser functionality Slideshow functionality Quiz functionality Calendar functionality Quick notes functionality Administration Dashboard Administrator Functionality User Functionality Basic Information Instant Web Meetins is a long-term solution for companies and individuals to harness the power of broadband internet for fast and secure conferencing. Access IWM from anywhere, anytime: all you need is a browser and an internet connection. With multiple tools and Live User Interaction, there are no limits. How to Attend a Meeting To attend a meeting, refer to the main login page. You will see two login forms, to join a meeting you must use the form at the bottom. Type in your name and the meeting Key you were given and. A new window will open and the IWM interface will start loading. Click to view a larger image How to Leave a Meeting If you want to leave a meeting, you can do so by clicking the button, that can be found at the top right corner of the meeting interface. User interaction Users attending a meeting can interact live in a number of ways: using the Whiteboard, sharing files, using the Chat Board or even with live audio and video broadcasts. Inviting Users Close to the top right corner, you can see the button. Click it and a small form will come up. Type in the email address of the person you want to invite to the meeting and an invitation will be immediatly sent. Click to view a larger image Using the Chat Board Close to the top left corner, you can see the button. There you can have a public conversation with everyone in the room. Click to view a larger image Live Interface Inside a meeting, all participants have the option to broadcast audio and video from their webcam and microphone to everyone else in the room by picking one of the empty seats. Click to view a larger image View Attendee List To know who is taking part in the meeting, simply click the button that can be found near the top right corner of the meeting. A small dialog box will open, from there you can choose any user and , have a or even them from the meeting. Click to view a larger image Sending Private Messages Select one of the users from the User List box by clicking on their name, then click the button, that can be found at the top left corner of the Users list. A small dialog box will open, there you are able to write a message that will be sent to the user you're trying to contact. How to Use Private Chat Select one of the users from the User List box by clicking on their name, then click the button, that can be found at the top left corner of the Users list. A small dialog box will open, there you are able to write a message that will be sent to the user you're requesting to have a private chat with. Once they accept the request, you will be able to chat privately. Whiteboard Functionality The Whiteboard is one of the main aspects of the software. It is deeply related to the File Browser function and the area where most work is done. The main purpose of the Whiteboard is to communicate ideas through text, drawings and diagrams. Everyone in the room can interact via the whiteboard. To access the functions of the whiteboard you have to use the buttons placed above the Whiteboard. Click to view a larger image There are several actions that can be reflected in the Whiteboard: Here you will find tools to be able to post content in the Whiteboard such as text or images. This button allows you to toggle between layers of images on the Whiteboard, it's like shuffling a sheaf of paper. Pan the Whiteboard area you're seeing. Delete the content of the Whiteboard. Save the current Whiteboard contents. Load previously saved Whiteboard contents. Tools Box Click the button to have a dialog box come up, there you can see all the available functions to mark the whiteboard with. Click to view a larger image Vector Tools Inside the Tools dialog box, you can find Vector based drawing tools. This tool allows users to create freeform lines in a variety of colors and sizes. Click to view a larger image This tool allows users to create simple boxes in a variety of sizes. By dragging with your mouse you can create squares and rectangles of every size. Click to view a larger image This tool allows users to create simple circles in a variety of sizes. Click to view a larger image Use this tool to create straight lines in a variety of colors and line-thicknesses. Click to view a larger image You are able to change the width and color of the line as well as the filling color of all these tools. Stamp Tools Inside the Tools dialog box, you can find Stamps that can be used in the Whiteboard. You can draw arrows, double arrows, Copyright symbols, Reserved rights symbols and Stars of all sizes by dragging with your mouse accross the screen. You can also modify the width of the line as well as its color, and in the case of stars, rotate them while drawing. Click to view a larger image Text Tools This tool is used to create typed text in a variety of colors and sizes. Simply select the color and size options that you would like to use and click on the Whiteboard where you would like to begin typing. Click to view a larger image Miscellaneous Tools The Miscellaneous tools main functions are to manage the Whiteboard content. This will delete individual objects. Click this button to move individual objects in the whiteboard. By clicking here you are able to resize objects in the Whiteboard. This tool allows users to rotate previously posted objects in the Whiteboard. Whiteboard Document Tools Whiteboard Document Tools are the tools that can only be used when you send a file to the Whiteboard from the File Browser. With the Marker Pen you can draw freeform lines in a variety of sizes and colours. Simply click and drag accross the screen to draw. Click to view a larger image Use it to attach notes to loaded files. Click to view a larger image Whiteboard Background This tool allows you to change the look and feel of the background of the whiteboard for additional functionality. This button brings up a plain background. Use this to change the background to have straight lines. Clicking here will change the background to a grid. Click to view a larger image File Browser Functionality This tool allows users to upload files from their computer, to share with everyone in the meeting. All users can browse uploaded files to view on their own computers. Clicking on the File Browser icon will bring up a list of files that have been uploaded for sharing. Click to view a larger image There are several buttons at the top of the list, with functions as explained below. Click it to upload files and share them with other users. Clicking it will Save the selected shared files to your Hard Disk. This button allows users to send a file to the whiteboard. This way, you can use all of the whiteboard tools along with the images and diagrams that you share. Clicking here will export a selected file to a Slideshow (functionality explained below) that you can play to other users in the room. By selecting a few files and clicking this button you can export said files to your 'My Files' box, that you can save for future reference and use. See a list of your files, copy and delete them and export them to the project. Click this link to delete files from the File Browser. Slideshow Functionality This tool allows the users in the meeting to create their own slideshows. These slideshows can then be viewed by other people in the room. Clicking on the 'Slideshow' button will bring up a list of previously created slideshows with buttons at the top. Click to view a larger image To play a slideshow, click on the slideshow that you are interested in, and press 'Run'. Select and click Delete to remove a Slideshow from the project. Clicking 'Create New' or 'Edit' allows you to create and modify your own slideshows using files from the classroom, or from your own computer. Click to view a larger image You can also or previously created Slideshows. Quiz Functionality This tool allows the users in the meeting to create their own questionnaires and take questionnaires created by other users. Clicking on the 'Quiz' button will bring up a list of currently available questionnaires. Click to view a larger image To fill a Questionnaire, select it from the list and click the button. Click to view a larger image To create a Quiz, click on the button. A box will come up where you can modify the questionnaire to suit your needs. Click to view a larger image You can also or previously created Questionnaires. Calendar Functionality This tool allows the users in the meeting to view and modify a calendar of events. Clicking on the 'Calendar' button will bring up a month by month browsable calendar. To add an event to the calendar, click on one of the day boxes and fill in the necessary event information. Click to view a larger image Quick Notes Functionality This tool allows the users to create and modify quick notes for future reference. Clicking on the 'Quick Notes' button will bring up a board where the notes can be created, Notes can also be moved across the board at convenience. To add a note, simply click on the button, type the message and the note will be created. Click to view a larger image To edit a note, click on the small button on the note and a box where you can make changes will come up. Click to view a larger image Administration Dashboard Via the Administration Dashboard you are able to manage your IWM account, create projects, schedule meetings and register new users, all depending on your account level. You can login to the Administration Dashboard with your username and password using the top form in the index page of IWM. Click to view a larger image Super Administrator Functionality Super Administrators are in full control of the software and are able to change Settings, Manage (Activate, Deactivate and Delete) Users, Modify Mail Templates for notifications and see Statistics for disk usage (MySQL, Files, Images), Users registered and disk usage per user, Meeting Statistics and Time Table. Administrator Functionality After successful login, Administrators are presented with a Welcome screen with menu of 8 different options. Click here to return to the welcome page from any other area of the site. It allows the Admin to change their password, name, email, phone number, address, language and time zone. Register New Users - these users will have to be activated by a Super Admin. Clicking it will bring up a list of current projects. Click the "Create New Project" option and fill all the necessary info, or click one of the existing projects to open Project Dashboard. At the Project Dashboard you can adjust Timeframes, as well as Manage the Project Calendar, Project Notes, Project Records, Modify files and slideshows, Create Polls, Edit Users and Schedule Meetings. Click to view a larger image Click it to go to the your file browser, where you can upload, modify, and delete files previously uploaded. As well as modifying them from their original format to PNG images so they will be compatible with the interface of the meeting. In this page it is possible to send invites to meetings to registered users as well as see their profiles. Click it to access the Support section, where you are able to send Support request to the developers team. Clicking this button will end the Administrator's session in the Administration Dashboard. User Functionality Your functions as an User are limited to management of your own account. Click here to return to the welcome page from any other area of the site. It allows Users to change their password, name, email, phone number, address, language and time zone. When clicked, it will redirect Users to their file browser, where they can upload, modify, and delete files previously uploaded. As well as modifying them from their original format to PNG images so they will be compatible with the interface of the meeting. Click it to end your session in the User Dashboard.